Search term

Staying in motion

Extraordinary General Meeting 2020

September 15, 2020

The Extraordinary General Meeting of Schaeffler AG was held as virtual event without physical presence of the shareholders or their proxies on Tuesday, September 15, 2020, 10:00 (CEST).

Webcast (recording, in German)

Introductory speeches of the Chairman of the Supervisory Board, Georg F. W. Schaeffler, and the CEO, Klaus Rosenfeld, recorded at the Extraordinary General Meeting of Schaeffler AG 2020

Documents & Data

  • Is it not mandatory to hold the general meeting by way of a physical meeting?

    In principle yes. However, the Covid-19-Mitigation Act, which was adopted on March 27, 2020, allows for general meetings without physical presence of shareholders or their proxies in 2020.

    Who can participate?

    Holders of common shares and holders of common non-voting shares may participate (not in the meaning of the German Stock Corporation Act) in the virtual extraordinary general meeting and follow the entire general meeting on September 15, 2020 starting 10:00 CEST on the internet (www.schaeffler.com/agm) upon entering their access credentials (see below). Representation by proxy is also possible. The further requirements for participation (not in the meaning of the German Stock Corporation Act) and for exercising voting rights can be found in the invitation to the extraordinary general meeting.

    How can a shareholder register for the virtual general meeting?

    The shareholders, i.e. holders of common shares and holders of common non-voting shares, will receive an invitation to the virtual general meeting together with the agenda for the virtual general meeting via their custodian banks. By means of a reply form attached by the custodian bank, the shareholder is given the opportunity either to commission his bank to exercise his right to participate and vote (to the extent she/he is entitled to such rights) or request an access card for themselves or for a representative from his custodian bank. The custodian banks will forward these requirements to the registration office commissioned by Schaeffler AG. The invitation to the virtual annual general meeting was published in the Federal Gazette on August 20, 2020 and since then has also been made available for download on the Schaeffler AG website.

    How can a shareholder participate in the virtual general meeting?

    The shareholders of Schaeffler AG may follow the entire general meeting (including the responses to questions submitted in due time by means of electronic communication and vote) on September 15, 2020 starting at 10:00 (CEST) on the internet (www.schaeffler.com/agm) upon entering their access credentials. In addition to a password, the required access data includes the surname, first name and place of residence of the person (and in case of legal entities or partnerships, the full company name and registered office) to whom the access card has been issued, in each case, as printed on the access card. The password is printed on the access card which will be sent to all holders of common voting shares and common non-voting shares, that have duly registered their participation (not in the meaning of the German Stock Corporation Act) in the virtual general meeting, in due time before the general meeting.

    It is not possible for shareholders to participate in the general meeting pursuant to section 118 (1) sentence 2 AktG without being physically present and without a proxy and to exercise all or some of their rights in whole or in part by means of electronic communication; in particular, the broadcast on the website does not qualify as participation in the general meeting within the meaning of section 118 (1) sentence 2 AktG.

    How many votes does a shareholder have in the virtual general meeting?

    Schaeffler AG’s share capital is divided into 500,000,000 common shares with an equal number of voting rights and 166,000,000 common non-voting shares. The portion of the share capital allocated to each of the no-par-value shares amounts to € 1.00. Neither pursuant to section 140 para. 1 nor section 140 para. 2 sentence 1 AktG do the common non-voting shares carry voting rights in the virtual general meeting.

    Can a shareholder be represented at the virtual general meeting?

    Shareholders who cannot or do not want to personally participate in the virtual general meeting are given the opportunity to appoint an authorized representative. Authorization may be granted to proxies designated by the company (Stimmrechtsvertreter), an intermediary, an association of shareholders, a proxy advisor or another person or institution with equivalent status pursuant to section 135 AktG (if they each offer proxy voting and to the extent the shareholder is entitled to vote), or another third party, e.g. a personal confidante who participates in the virtual general meeting on behalf of the shareholder or exercises the shareholder´s rights in connection with the general meeting (in particular, the right to ask questions). The appointment of a proxy, its revocation and proof of a power of attorney vis-à-vis the company can also be submitted in text form (section 126b BGB) to the following address until the day of the virtual general meeting:

    Schaeffler AG
    c/o Computershare Operations Center
    80249 München

    On the day of the virtual general meeting, the aforementioned actions with respect to the proxies can be submitted to the following address only:

    What should shareholders do if they have not received an invitation to the virtual general meeting?

    The custodian banks send the meeting documentation to the shareholders. The shareholders should therefore contact their custodian bank if they have not received an invitation to the virtual general meeting by the beginning of September. The invitations can also be viewed on the website www.schaeffler.com/agm and in the Federal Gazette.

    What should shareholders do if they have registered for the virtual general meeting on time but have not received an access card?

    In order to ensure the timely receipt of the access cards, we kindly request that shareholders submit their registration and the proof of shareholding to the company sufficiently in advance.

    Inquiries regarding the timely receipt of the registration by the registration office or the timely receipt of the proof of their participation entitlement may be directed to the following address:

    Schaeffler AG
    c/o Deutsche Bank AG
    Securities Production
    General Meetings
    PO Box 20 01 07
    60605 Frankfurt am Main
    Germany
    or by fax at: +49 (0)69/12012-86045
    or by email at: wp.hv@db-is.com

    Are shares frozen when the shareholder registers for the virtual general meeting?

    Only those shareholders who have provided proof of the right to participate (not in the meaning of the German Stock Corporation Act) in the virtual general meeting and/or to exercise voting rights (to the extent he/she is entitled to such right) in the virtual general meeting in due form, as stated in the invitation, are deemed to be shareholders with respect to the virtual annual general meeting of the company. Proof of shareholding as of September 3, 2020, 00:00 (CEST) (“Record Date”) must be provided. This means that shareholders who have acquired their shares after the Record Date, 0:00 (CEST) cannot attend the virtual general meeting absent an effective power of attorney. The Record Date does not prevent a disposal of the shares.

    Can I participate in the virtual annual general meeting if I have already sold my shares?

    Participation is based on the Record Date, i.e. September 3, 2020, 00:00 (CEST), timely registration for the virtual annual general meeting (no later than September 8, 2020 (24:00 CEST)), and the timely submission of proof of shareholding (no later than September 11, 2020 (24:00 CEST)). The subsequent sale of shares has no influence on the right to participate.

    Who has voting rights in the virtual general meeting?

    Only holders of common shares or their authorized representatives have voting rights in the virtual general meeting.

    Common shareholders may exercise their voting right via absentee vote or proxy.

    As a shareholder, can I leave the live stream of the annual general meeting temporarily and come back later?

    The shareholder can also follow the virtual general meeting only temporarily, partially or with interruption. Please note, however, that the virtual general meeting is not recorded in its entirety and that temporary interruptions may therefore not be made up for.

    By which date can a shareholder receive an access card for the virtual general meeting?

    The registration of the shareholder must be received by the company at least six days prior to the virtual annual general meeting, that is by September 8, 2020 (24:00 CEST). The proof of shareholding must be received by the company at the same address no later than by the fourth day prior to the annual general meeting, that is by September 11, 2020 (24:00 CEST), if it has not already been sent together with the registration. Upon due registration and receipt of the proof of shareholding, access cards including the access credentials will be automatically sent to the shareholders.

    Where can the relevant documents for the virtual general meeting be viewed?

    All documents, and in particular the invitation, are available on the company’s website at www.schaeffler.com/agm. The documents to be made available will also be available during the Virtual Extraordinary General Meeting on September 15, 2020.

    When and where will the virtual extraordinary general meeting take place?

    The virtual extraordinary general meeting will be held on Tuesday, September 15, 2020, as virtual event without physical presence of the shareholders or their proxies at www.schaeffler.com/agm. The chairman of the meeting is present at the Schaeffler Conference Center, Industriestrasse 1-3, 91074 Herzogenaurach. The virtual general meeting starts at 10:00 (CEST).

    There is no right for shareholders’ or their proxies’ to physically participate in the Annual General Meeting.

    What is the duration of the virtual general meeting?

    The exact duration of the virtual general meeting cannot be specified in advance. The annual general meeting starts at 10:00 (CEST).

    Can any motions be submitted or applications be launched during the virtual general meeting?

    The company will hold the virtual general meeting on September 15, 2020, without physical participation of the shareholders only by way of absentee voting and proxy voting. As per the explanatory memorandum of the COVID-19-Mitigation Act (Bundestag print paper no. 19/18119, page 26), there is no right to make motions during the virtual general meeting.

    Countermotions (together with a statement of reason) against a proposal by the Board of Managing Directors and/or the Supervisory Board regarding a specific item of the agenda must be received by the company at the following address by no later than August 31, 2020, 24:00 (CEST):

    Schaeffler AG
    Legal Department
    Industriestr. 1–3
    91074 Herzogenaurach

    Is it feasible to ask questions during the virtual general meeting?

    The shareholders' opportunity to ask questions is restricted to their electronic submissions in German under SchaefflerHV2020-Fragen@computershare.de ahead of the virtual general meeting and to be received by September 13, 2020 (24:00 CEST) at the latest. Only shareholders that have been duly registered by September 8, 2020 (24:00 CEST) and duly submitted their proof of shareholding by September 11, 2020 (24:00 CEST) have the right to submit questions. The right to submit questions constitutes no right to information. Following the expiration of the cut-off time set out above and during the virtual general meeting there will be no opportunity to ask questions,

    Questions will be responded to "within" the virtual general meeting - to the extent FAQ have not been provided on the website ahead of the meeting.

    Important dates for the Extraordinary General Meeting on September 15, 2020

    • Record date for the proof of shareholder status for participation in the virtual general meeting: September 3, 2020, 00:00 (CEST)
    • Last day for submission of a motion to amend the agenda upon request by a minority pursuant to section 122 para. 2 AktG and article 2 section 1 para. 3 sentence 4 of the COVID-19-Mitigation Act: August 31, 2020, 24:00 (CEST)
    • Last day for countermotions on the agenda by shareholders pursuant to section 126 AktG: August 31, 2020, 24:00 (CEST)
    • Last day for receipt of the registration at the registration office: September 8, 2020, 24:00 (CEST)
    • Last day for receipt of the proof of shareholding: September 11, 2020, 24:00 CEST

    Where will any submitted motions for amendments to the agenda and countermotions be published?

    If permissible and timely motions for amendments to the agenda or countermotions have been received by the company, they will be published on our website, as will any possible statement by the management on these matters. Motions to amend the agenda are also published in the Federal Gazette and distributed throughout Europe, and are expected to be reported to the shareholders along with the notice of the convocation of the general meeting pursuant to section 125 para. 1 sentence 3 AktG.

    Will there be a webcast of the Meeting?

    The shareholders of Schaeffler AG may follow the entire general meeting (including the responses to questions submitted in due time by means of electronic communication and vote) on September 15, 2020 starting 10:00 (CEST) on the internet (www.schaeffler.com/agm) upon entering their access data.

    The opening of the general meeting by the chairman of the meeting, the speech of the chairman of the Supervisory Board and the speech of the Chief Executive Officer will be broadcast for the interested public at www.schaeffler.com/agm and will remain available after the virtual extraordinary general meeting as an online recording at the aforementioned address.

    Will the complete minutes or a complete video or sound recording of the extraordinary general meeting be available?

    No, these will not be available. Neither minutes nor a video or sound recording will be made of the proceedings of the general meeting.

Share Page

Schaeffler applies cookies to secure an optimal use. With the further use of this website you accept the application of cookies. More Information

Accept